People are our main asset Period. At Ulven, we value your knowledge, skills, and abilities as the key to our team's success.
The Position Summary: The Accounting Assistant's primary role is to manage accounts payable and assist with administrative tasks in the Finance Office. The Accounts Payable role (80%) will be the primary position while the Administrative Assistant role (20%) will support routine office and general duties.
Your workday will be a mix of collaboration and independent work with readily available support. You will play an integral role in the Finance Department!
This is a full-time, in-person (Monday - Friday) at our Hubbard, Oregon location.
If you are looking to join a dedicated company and team, keep reading!
The Essentials: If this sounds like you, we want to hear from you!
- 2+ years of Accounts Payable experience
- Experience with integrated ERP, Epicor10 or higher a plus
- Proficient with Microsoft products (Word, Excel, & Outlook)
- Ability to work & contribute collaboratively and independently
- Excellent communication skills, both written & verbal
- Have a High School diploma or GED
- Willing to approach circumstances as opportunities
- Keen attention to detail and organization
- Excellent people skills
- Ability to maintain confidentiality
- Access to reliable transportation
The Task Highlights:
- Complete purchasing/payment cycle by receiving, processing, verifying, and reconciling vendor invoices.
- Ensure accuracy of invoices by analyzing documentation for coding, reviewing reports, and reconciliation to purchase orders and record entries in a multi-company organization.
- Resolve purchase order, contract, invoice, and/or payment discrepancies
- Manage vendors in ERP system by collecting W-9's, entering and maintaining up to date records.
- Report year-end totals to assist with 1099 preparation.
- Collect, monitor, and manage third party Certificates of Insurance (COIs).
- Maintain historical records by filing documents and printing/scanning invoices.
- Greet, direct, and sign-in visitors.
- Daily mail pickup, in personal vehicle (mileage reimbursed monthly), at our other manufacturing location - 4 miles away.
- Sort, screen, and distribute incoming and outgoing mail.
- General paper and electronic filing.
- Other office administrative duties as needed.
Benefits:
Wage: $23-30/hour, DOE
Paid Time Off
Medical & Dental
401k match
Employer paid Life and Long-Term Disability
EAP (Employee Assistance Program)
Classification: Non-Exempt
Physical Demands and Work Environment:
- Ability to sit for extended periods of time at a desk or workstation.
- Ability to use a computer and other office equipment effectively, including keyboard and mouse.
- Ability to view a computer screen for extended periods, with sufficient acuity to effectively perform essential job functions.
- Ability to hear and understand verbal communications over the telephone and in-person.
- Ability to move around the office or manufacturing floor as needed.
- Ability to communicate effectively with colleagues, in person, email, and by phone.
- Ability to lift and carry objects, such as files or office supplies, up to 15 lbs.
- Ability to reach, bend, and stretch to access files, equipment, or other items.
- Ability to work in a potentially noisy or busy environment.
- Ability to work in a temperature-controlled office or manufacturing setting.
- Ability to maintain focus and concentration in a dynamic and sometimes demanding environment.
- Ability to follow safety protocols and guidelines specific to the manufacturing environment.
- Ability to wear any required personal protective equipment (PPE) as needed.
- Industrial manufacturing environment.
- During production operations, the environment may be loud with heavy vibrations.
- Climate controlled office environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
All positions at The Ulven Companies require access to information, or technology that is subject to the International Traffic in Arms Regulations (ITAR) and other US government security regulations. These laws do not permit access rights to non-US citizens, or to other unauthorized individuals. Therefore, presently, the incumbent must be a US Citizen or US Permanent Residents and/or otherwise comply with ITAR requirements for access rights, to be considered for a position.
Drug testing and background checks are required for all Ulven positions. The Ulven Companies are an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, gender identity, religion, age, marital status, sexual orientation, military or veteran status, genetic information, disability, or any other classification protected by federal, state, or local laws.
We are not accepting third party/recruiter referrals.
Compensation details: 23-28 Hourly Wage
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