Title
Accounts Payable/General Office Administrator (Temp to Hire)
Department
Finance
Reports to
Director of Finance
SEE YOUR CAREER THROUGH A NEW LENS WITH RPO!
RPO is a global leader in precision optics, optical components, and optical assemblies. We specialize in a full spectrum of products & services including - Design and Engineering, Systems Integration, Lens Assembly, Visible and Infrared Components, Glass and Plastic Molded Aspheres, and Thin Film Coating. As one of the fastest growing companies in the Rochester area, RPO offers exciting career paths to work on market-leading programs across a variety of industries.
Job Summary:
RPO is seeking an enthusiastic and detail-oriented individual to join our team as an Accounts Payable & Office Administrator. This will be a for a 90-day temporary position, with the potential for permanent placement based on performance and fit. This dual-role position is perfect for someone who enjoys managing financial processes while maintaining a welcoming and efficient office environment. The ideal candidate will bring excellent organizational skills, a friendly demeanor, and the ability to multitask effectively. This position requires a solid understanding of general accounting practices, cash management concepts, paired with a strong communication skillset to effectively support the Finance team and the business. This is an excellent opportunity for an energetic, forward-thinking individual to work in a fun, fast-paced environment.
You Will:
Accounts Payable Duties:
- Process vendor invoices in a timely and accurate manner, ensuring proper coding and approvals.
- Prepare and issue payments, including checks, electronic transfers, and credit card transactions.
- Reconcile accounts payable transactions and assist with month-end close processes.
- Address vendor inquiries and maintain positive relationships with suppliers.
- Support record-keeping to ensure compliance with company policies and financial regulations.
- Be comfortable with data entry following a critical assessment of supporting documentation.
- Validate the accuracy of balance sheet accounts using a rigorous reconciliation process.
- Apply knowledge of sales tax regulations and reporting requirements to support internal and external customers ensuring compliance with government regulations.
- Assist with Month-end and year-end close.
Office Administration Duties:
- Greet and welcome visitors with professionalism and warmth, creating a positive first impression.
- Answer and direct incoming calls, emails, and inquiries to the appropriate departments.
- Manage appointment scheduling and maintain accurate records of office activities.
- Ensure the reception area is clean, organized, and stocked with necessary supplies.
- Assist in scheduling meetings, coordinating travel arrangements, and managing calendars for team members.
- Support manufacturing departments by responding to ad hoc requests, preparing materials and managing documentation.
- Monitor and oversee office equipment to ensure smooth day-to-day operations.
- Use strong MS Office skills to report cogent information to support process improvements and drive efficiency throughout the organization;
You Have:
- Minimum of a bachelor's degree in finance, Business Administration, or a related field.
- 1+ year of experience in an office environment; Prior office experience within a manufacturing environment is preferred.
- Strong attention to detail and accuracy in handling financial tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software is a plus.
- Excellent communication skills, both verbal and written.
- Proven ability to multitask, prioritize workload, and work independently or as part of a team.
- Experience handling vendor disputes or troubleshooting office issues.
- Customer service experience and strong interpersonal skills.
You Are:
- Results-Oriented: Motivated, hard-working and ready to level-up;
- Curious: You never stop learning and have an insatiable desire to gain new skills and knowledge;
- Process Oriented: Well organized, demonstrating attention to detail;
- Analytical: Possess a "If there's a problem, I'll find a solution" attitude;
- Accountable: Demanding the highest quality from yourself and team members;
- Detail-Oriented: Have excellent time management and organizational skills;
- A Team Player: Reliable, collaborative, flexible with a positive 'get things done' attitude;
- A U.S. Person: Compliant with ITAR, EAR and other laws and regulations as defined: "U.S. citizens, lawful permanent residents ("Green Card" holders), persons granted refugee status or asylum status in the United States, or temporary residents granted amnesty."
You Will Enjoy:
- Growth: The opportunity to learn and advance your career;
- Wealth: Competitive compensation package linked to your experience and performance;
- Balance: 11 paid holidays, generous paid vacation and sick -time;
- Culture: an energetic, caring, fun, value-driven team.
Environment & Physical Demands:
- Professional office environment with routine use of standard office equipment such as computers, phones, copiers, filing cabinets and fax machine; noise level typical of a standard office environment
- Prolonged sitting, computer and telephone use, as well as standing, filing, bending, reaching and lifting and carrying up to 15 pounds
- Occasional exposure to manufacturing plant floor requiring the use of personal protective equipment (ear plugs, safety glasses, etc.)
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer:
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Rochester Precision Optics is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people.
EOE/AA/Minority/Female/Disability/Veteran
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility verification form upon hire.
RPO offers a competitive work life balance with the opportunity to grow within a unique industry and along with a collaborative, motivated team to drive key programs.
Shift: Monday - Friday 7:30am - 4:00pm
Compensation details: 20-25.6 Hourly Wage
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