oin a Legacy of Innovation - 125 Years and Counting!
Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 125 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 18,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group's 2025 Vision to become a "Global Pharma Innovator with Competitive Advantage in Oncology," Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.
Summary
The purpose of this role is to support the processes that fall under the responsibility of the Procurement group. Coordinates with Procurement team members, Purchasing, Legal, Finance, vendors, and other functional groups as needed. This role performs activities such as contract execution, new vendor set-up and maintenance, simple negotiations, prepares for audits and inspections, maintains preferred supplier list, maintains and tracks Procurement training for compliance, troubleshoots payment delays, and other duties as needed.
Responsibilities
Contract Coordination: Collate exhibits to create contract draft, review contract documents for completeness and accuracy; ensure compliant routing of contracts for internal approvals and signatures, based on amount and signing authority; create Purchase request from executed contract; and update CLM system/trackers throughout the process.
Conduct Simple Negotiations: Review contractual amendment details against original contract. Ensure internal stakeholder and Finance alignment with scope of work and budget; apply judgment to challenge the need for change request; manage interactions with Vendor, finalize, and execute amendment.
Audit Ready/Inspection Prep: As per the audit requirement and processes, storage of critical procurement documents is required to be Audit/Inspection ready at all times; these documents must be clearly filed and retrievable. Perform quality audits on procurement documents filed by the Procurement team, periodically, to ensure audit readiness. Review and interpret stored documents to show appropriate information and follow up directly with individuals to close any gaps. To prepare for an Audit/Inspection, the first step is to create a Vendor List for the scope of the inspection. Work with a cross-functional team of Procurement, QA, and Stakeholder Leads to ensure all required vendors and documents are identified, reviewed, stored, and available when needed. Prepare redaction documents for an inspection or audit.
Maintain Preferred Supplier List: Update and ensure the list is accurate on a regular cadence. Track Procurement policy training adherence, ensuring all employees complete the required training on the timeline provided. Update training materials and employee listings as needed. Investigate vendor payment delays raised by Purchasing and Accounts Payable. Analyze system data, assess root cause factors, and determine actions needed to resolve the situation. Coordinate with Buyers, Business, Finance, Purchasing, Vendor, and Accounts Payable as needed.
Vendor Set-Up Maintenance: Onboard/update vendors in Zycus with vendor contact and company information. Maintain a status tracker and follow up with vendors for timely completion of profiles including W9/W8-BEN document. Confirm final profile and submit in Zycus for SAP creation.
As relevant, liaise with the Quality Assurance group to obtain QA risk rating and audit status for RDP vendors. Maintain this information centrally for all RDP vendors for up-to-date evaluations. Review and update questions and pending statuses with the Quality Assurance group on a regular basis.
Qualifications
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.
Education Qualifications (from an accredited college or university)
Experience Qualifications
4 or More Years in outsourcing, health sciences, paralegal/contracts or related field preferred
Demonstrated ability to leverage digital data and analytics preferred
Demonstrated ability driving or participating in digital transformation initiatives preferred
Equal Opportunity Statement
Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.