Director of Special Events

  • Loyola University Chicago
  • Loyola University Water Tower Campus, East Pearson Street, Chicago, IL, USA
  • Jun 07, 2018
Full time Business Development Education Executive Sales

Job Description

Duties and Responsibilities:

The Director, Special Events will be responsible for overseeing all aspects related to the creation, coordination and execution of annual fundraising events, recognition events, cultivation and some university wide events, with a focus on the annual Founder’s Dinner, Stritch School of Medicine Annual Awards Dinner, and Commencement ceremonies. This includes securing sponsorship, participant recruitment, volunteer involvement, team building, marketing, budget, timelines, evaluation and logistics. Most of the events are alumni-based and entail partnering with the Alumni Relations department and others within Advancement; however the department also serves on a consulting basis to many other divisions within the University, including the Office of the President. The director will be responsible for embracing and promoting the University’s Jesuit Catholic mission and identity. 
- Works together with other members of the events team, meets or exceeds annual revenue goals associated with fundraising events. 
- Manages a Special Events team that consists of three professional staff and student workers. 
- Manages all aspects of event execution, including volunteer recruitment, e-communications, timeline and effective strategy for a successful event.
- Oversees all event solicitations. Oversees budget and logistics preparation. Works closely with a variety of vendors and venues as necessary. 
- Develops annual expense and revenue budget projections and help define corresponding strategies for overall event programs.
- Oversees and manages event project timelines. Monitors and prepares ongoing event progress reports. Evaluates event results and prepares recommendations for future events as needed.
- Cultivates relationships and effectively engages volunteers. Works with the Development team to cultivate event attendees. 
- Works closely with a variety of constituents, including but not limited to, University senior leadership, Board of Trustees, university and division colleagues, internal university partners, and external friends of the university. 
- Works with the University Marketing and Communications department in the creation of special events promotional materials.
- Completes special projects as assigned by the Vice President of Advancement.

Minimum Education and/or Work Experience:

The candidate must have a baccalaureate degree and at least four-ten years of professional event planning experience and with managerial experience.


- Demonstrated success in external relationship management and securing event revenue targets.
- Demonstrated success in planning and managing large scale fundraising events.
- Possess excellent project management skills.
- Able to communicate (verbal and written) and work effectively with volunteers and staff
- Able to manage details and follow through with a minimum amount of direct supervision;
- Superb organizational skills and attention to detail.
- Experience in relationship cultivation.
- Computer proficiency.
- Flexibility to work occasional irregular hours, including evenings and weekends. Must hold a valid driver’s license.
- Ability to travel occasionally.
- Ability to lift and carry 25 lbs. (event supplies)
- Ability to embrace, promote and articulate the University’s Jesuit Catholic identity. 
- Must possess the presence, stature and interpersonal skills to work effectively with Board, staff and funders.
- Willingness to roll-up sleeves to do whatever is necessary to ensure the success of the organization.
- Strong presentation skills and proficient in Word, Excel, PowerPoint and proficient in Advance or similar donor database.

Special Instructions to Applicants

All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, marital status, sexual orientation, gender identity, or protected veteran status and will not be discriminated against on the basis of disability.