Collections Data Coordinator

  • Milwaukee Public Museum
  • Milwaukee, WI, USA
  • Apr 23, 2018
Part time Admin-Clerical Finance

Job Description

This position will assist in the management of MPM's Collection Management System database (CMS). This is a 15-hour per week Part-time 1 position that is being created as part of a succession plan for our current Collections Data Coordinator. We are interested in qualified internal candidates who wish to serve in a part-time role and move into a full-time capacity targeted for late 2019.

This role will support Collection Managers with their efforts in data entry of collections catalog records and documentation. You will assist with CMS modifications and administration, and document mapping to and from external data sources. You will also consult on the creation of CMS procedures and the training for Museum Digitization efforts.


Document and make recommendations on mapping of data fields by working with Curatorial Section, Registrar and IES Staff

Assist with data imports and exports as well as the creation of reports

  • Insure records and workflows are synnchronized with software updates and modifications and work with Collection Managers to make corrections.
  • Review records for standardized terminology, vocabulary, classification hierarchies and subject headings for clarity, consistency and typographical accuracy.
  • Assist with project management of CMS modifications and system upgrades and maintain CMS User accounts in the Registry.
  • Assist with technical development of web-based projects, virtual exhibits that include collections, and scripting needs related to the CMS


  • Associates Degree (A.A.) or equivalent from a two-year technical school.
  • Prior experience sorting and querying records as well as the creation of reports.
  • Proficient in the use of either the Collections Management System, MS Excel, MS Access, Google sheets for sorting, filtering and querying records using SQL or similar applications
  • Working knowledge of Microsoft Office Suite, Google Docs and a report Writer