Graduate Admissions Specialist

  • University of California, Riverside
  • Riverside, CA, USA
  • Feb 16, 2021
Full time Admin-Clerical Customer Service

Job Description


Working Title: Graduate Admissions Specialist




The School of Business at the University of California, Riverside is a nationally-ranked and internationally-recognized AACSB-accredited business school. With over 14,000 alumni all over the world, it is home to the largest undergraduate business program in the University of California system, as well as to the A. Gary

Anderson Graduate School of Management, which features MBA, Ph.D., Professional MBA, Master of Professional Accountancy (MPAc), Master of Science in Business Analytics and Master of Finance (MFin) programs. The Business School is positioned as a center of excellence in business education through cutting-edge research on the business challenges of the 21st century.


The Graduate Admissions Specialist responsibilities include assembling, reviewing and processing of paper and on-line applications to our graduate business programs; data entry into our web-based applicant database; generation of various admissions related letters, documents, and other formal correspondence with candidates including interview invitations, letters of admission and other formal correspondence with candidates.


The Graduate Admissions Specialist interacts with prospective students from a variety of academic, cultural, national, and socioeconomic backgrounds. The position counsels prospective applicants and admitted students on the various graduate programs available, application criteria, deadlines, etc. The Specialist proactively coaches applicants on the various admissions processes and criteria, documentation requirements, and on-boarding activities.


The position may score application essays, conduct student interviews, and assess candidates' backgrounds and future academic/career goals to effectively represent candidates to the admissions committee. The position uses the Customer/Client Relationship Management (CRM) System to help communicate with those expressing interest in the various graduate programs and generates reports from this system/database. The Specialist ensures candidate information and interactions are appropriately recorded in the CRM system. In addition, the position assists with the logistics to support Admissions special events such as offsite Info Sessions, onsite tours, offsite recruitment events, and other recruitment/admissions events.


This position maintains our web-based databases used to manage email campaigns, including event invitations, RSVPs, etc. The Specialist works closely with other members of the Graduate Programs Office along with other stakeholders, as assigned. The position provides a wide variety of administrative support, creates and edits documents, creates and enters data into spreadsheets & databases, schedules meetings along with leading the assembly of large mailings---all in support of Recruitment & Admissions activities.




  • Provides information about higher education generally and UC specifically one-on-one and to groups. (15%)
  • Provides substantive information on admissions requirements, school/college programs and curricula, financial aid, housing, and career opportunities. (15%)
  • Exercises professional judgment in reviewing, evaluating, and recommending applicants for admission using established guidelines. Consults with experienced level staff or faculty when reviewing more complex applications. (15%)
  • Responds to inquiries from prospective students regarding entrance requirements, application procedures, financial aid availability, housing alternatives, etc., including the potential of conducting information sessions. (15%)
  • Evaluates transcripts and international records for eligibility. Assesses applicants for motivation, initiative, leadership potential, work / life experience, extracurricular activities, socioeconomic status, disability, and educational / personal hardship. (10%)
  • Participate and help coordinate various Graduate office events including, but not limited to, orientations, open houses, program office sponsored events along with graduate student sponsored events. (5%)
  • Manages data analysis and entry into CRM (Sales Force/Target X) ensuring completion done accurately and timely according to a defined schedule. Organization of data from CRM to assist in marketing and performance analytics. (5%)
  • Assesses academic preparedness of traditional, special-program, and international applicants. (5%)
  • Provide timely insights and analytical support to various internal departments to support effective business decision-making. (5%)
  • Generate reports and organize data to asst in marketing and performance analytics for recruitment and retention of students. (5%)
  • Other duties as assigned (5%)


Minimum Requirements


  • Bachelor's degree in related area and/or equivalent experience/training.
  • 2-4 years of related experience.
  • Knowledge and experience working with a diverse student population.
  • Ability to communicate effectively orally and in writing.
  • Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions.
  • Analytical skills to conduct analysis and develop recommendations, demonstrates organizational skills and problem-solving skills.
  • Ability to interact with diverse groups using tact and diplomacy; ability to communicate patiently and courteously with sometimes difficult individuals.
  • Well-versed in research tools, interpreting and clearly presenting data and using data software
  • Knowledge of advising and counseling techniques.


Preferred Qualifications

  • Advanced degree in Business, Public, Counseling, Student Development, Education, or other related area.
  • Familiar with Customer Relationship Management (CRM) Systems.
  • Working knowledge of admissions requirements for campus/school/college.
  • Working knowledge of UC, and the ability to interpret policies and procedures to prospective applicants and the public.
  • Working knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC.



For a detailed position description, required qualifications, and to apply for this position, please visit the UCR Human Resources website at and look for job number 22530461.


In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.


At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.


UCR is ranked 55th among top public universities (US News and World Report 2013-2014).


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.


For information about our generous employee benefits package, visit: Employee Benefits Overview