Events and Communications Assistant

  • University of Chicago
  • Hyde Park, Chicago, IL, USA
  • Mar 17, 2020
Part time Admin-Clerical Education Finance Communications

Job Description

This position will work to support the Faculty Director of the Macrofinance Research Program (MFR), Associate Director, and Program Assistant with MFRI events, special projects, and operational day-to-day tasks. Under the supervision of the Associate Director, this position will serve to provide exceptional support for MFR functions and any backup support to address specific needs of the MFR Director and the Program. The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visit https://bfi.uchicago.edu.

Job Family

Communications

Responsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.

Career Track and Job Level

Special Events

Creates plans for events programming, marketing, and logistics, and oversees their execution.

P1: Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Role Impact

Individual Contributor

Responsibilities

Under general guidance, the job performs a broad range of operational business activities relating to the design, planning, and execution of events and programming.

1) Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others., 2) Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise., 3) Maintains guest lists and assists with mailing invitations and creating brochures for the event., 4) Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others., 5) Performs other related work as needed.

Unit-Specific Responsibilities

1) Provide administrative support to the MFR Program Faculty Director and the MFR Program Associate Director. 

2) Coordinate logistics with conference participants including hotel needs, communicating paper and presentation deadlines.

3) Assist in the accounting and reconciliation of MFR Program expenses and processes event travel reimbursements.

4) Work with travel partners to facilitate the purchasing of flights and other needs like booking hotel accommodations and arranging car service as needed. 

5) Assist the MFR Program Associate Director in website quality review processes by identifying gaps on the MFR Program Website, Flickr and Twitter. 

6) Assist with event organization, setup, execution and onsite staffing of all MFR Program events and activities.

7) Assist in organizing and executing plans for all MFR Program events or special projects.

8) Other duties as assigned.

Unit-Preferred Competencies

1) Strong design and editing skills. 

2) Strong written and verbal communication skills. 

3) Prompt, reliable, accessible and detailed-oriented. 

4) Manage multiple projects simultaneously and meet tight deadlines. 

5) Excellent organizational skills and attention to detail. 

6) Work both independently and as a team member.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Preferred Qualifications

Education

1) Bachelor's degree.

Experience

1) A minimum of one year of relevant experience.

Technical Knowledge or Skills

1) Experience working with Microsoft Office Suite.

2) Experience working with Adobe Acrobat Pro.

3) Experience with UChicago’s ePayments Service System.

4) Experience with Concur.