2 Admin-Clerical jobs

Position Summary:  Under the general direction of the Vice President of Operations, the Scheduling Coordinator/Admin Assistant's main responsibilities include scheduling the House Production teams for events and administrative tasks for the Vice President of Operations.   Position Responsibilities: Scheduling  ·         Work with Event Managers to receive staffing requirements for events. ·         Gather the House Production staff's work availability for scheduling. ·         Create the House Production staff schedule using ABI software. ·         Review, edit and approve the House Production staff payroll. ·         Monitor availability rates for the House Production team.   Administrative ·         Code and approve invoices. ·         Track maintenance requests in emaint. ·         Compose, type and prepare correspondence, memos, meeting minutes, presentations, confidential materials, etc.   Other Duties as Assigned   Qualification Requirements: ·         Minimum two year college degree or equivalent experience. ·         Excellent communication skills, written and oral. ·         Strong experience managing robust databases. ·         Experience scheduling large teams. ·         Ability to juggle numerous projects and tasks concurrently. ·         Working knowledge of basic programs such as Excel, PowerPoint, Outlook, and Word. ·         Knowledge of certain industry-standard Human Resources systems a plus (e.g. – ADP, ABI, etc.) is a plus. ·         Must be detail oriented. ·         Must be able to work weekends, evenings, and holidays in addition to regular business hours. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

The Data Administrative Assistant will assist in managing data and business processes that underpin the rollup of fundraising data. The Data Administrative Assistant will support the Manager of Donor Systems to ensure the donor data strategic advancement services including data entry, data maintenance and data integrity. Qualifications Minimum 2 years of non-profit experience is required Must be proficient with fundraising or similar database management and reporting systems (Raiser’s Edge experience is strongly preferred) Knowledge of philanthropic and donor-centric best practices preferred Must be highly organized with strong attention to detail and be able to work in a fast-paced environment Ability to handle multiple projects and/or tasks simultaneously is required Must possess excellent verbal and written communication skills Must possess effective problem-solving skills Must be proficient in Microsoft Outlook, Excel, Word and PowerPoint  Requires a commitment to the YMCA character development values of caring, honesty, respect and responsibility Essential Functions Raiser’s Edge database, including but not limited to: Assist with constituent data entry and support the maintenance of the database. Assist with research, collection, and organization of data in the CRM. Provide administrative support, including report generation, in conjunction with the Y’s Fundraising Fitness Test (FFT) platform.Assist with facilitating projects, which involves tracking responsibilities, setting and tracking timelines and deliverables, and following-up to ensure completion. Assist with updating best practices handbooks and documents. Assist with the mailing of acknowledgement letters. Assist in performing CRM integration testing. Assist with coding and preparing input and output data for computer-based systems. Oversees the filing, storage and maintenance of departmental files. Reviews request for contract review and manages internal approval. Other duties as assigned by the supervisor.  Cause-Driven Leadership® Competencies Values.   Demonstrates in word and action the Y’s core values of caring, honesty, respect, and responsibility and a commitment to the Y’s mission, in all matters at all times. Inclusion.   Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and cultural competence. Relationships.   Builds authentic relationships in the service of enhancing individual and team performance to support the Y's work. Communication.   Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience. Quality Results.    Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences. Change Capacity.   Leads self and others through change by navigating ambiguity appropriately and adapting well to new situations, obstacles, and opportunities. Emotional Maturity.   Demonstrates effective interpersonal skills. Self-Development.   Is dedicated to the improvement of own capabilities and demonstrates this through the continual expansion of knowledge and skills. Salary:  $40,000.00 - $45,000.00